Development Data & Administrative Coordinator

Achievement Centers for Children
Westlake, Ohio
$19.51 – $23.80 per hour
Department: Development & Marketing
Reports To: Vice President, Development and Marketing
Classification: Non Exempt

About Achievement Centers for Children

Achievement Centers for Children is a nonprofit organization dedicated to empowering children and adults with disabilities and their families to achieve their greatest potential. Through education, therapy, recreation, and family support programs, we serve individuals across Northeast Ohio with a commitment to excellence, inclusion, and innovation.

Position Summary

The Development Data & Administrative Coordinator supports the daily administrative and data management needs of the Development & Marketing team. This role is responsible for maintaining accurate donor records, supporting gift processing, assisting with reporting, and helping ensure that development operations run smoothly and efficiently.

This position plays a key support role in maintaining the integrity of donor information and providing reliable administrative and data support to the development team. The ideal candidate is highly organized, detail oriented, comfortable working with data, and able to manage multiple responsibilities in a fast paced environment.

What You’ll Do

Data Entry & Database Maintenance

• Enter and update donor records, gifts, pledges, and contact information in the CRM or donor database

• Maintain accurate and up to date donor information by reviewing and correcting inconsistencies

• Assist with ongoing database cleanup efforts to ensure data accuracy and completeness

• Follow established data entry procedures and standards

Gift Processing & Record Management

• Support entry and tracking of gifts, pledges, and donor contributions in a timely and accurate manner

• Assist with preparation of donor acknowledgment letters and related correspondence

• Maintain documentation related to gifts, pledges, and donor records

• Partner with Finance to ensure records align with financial reporting

Reporting & List Support

• Assist with preparing routine reports and donor lists

• Build mailing and email lists based on established criteria

• Maintain tracking spreadsheets and internal reports for campaigns, events, and stewardship

Administrative Support for Development

• Provide general administrative support including organizing files and maintaining documentation

• Assist with preparation for fundraising campaigns, events, and donor communications

• Support event related data including registration lists, attendee tracking, and follow up communications

Prospect Research Support

• Conduct basic research on individuals, corporations, and foundations

• Compile information from publicly available sources to support development efforts

Development Operations Support

• Maintain organized records and documentation related to development activities

• Support data management projects and administrative tasks as needed

• Assist team members with database related requests and updates

What You Bring

Qualifications

• Experience with data entry, administrative support, or database systems preferred

• Familiarity with CRM or donor database platforms is a plus

• Strong attention to detail and commitment to data accuracy

• Strong organizational and time management skills

• Ability to follow established procedures and maintain consistency

• Comfortable working with spreadsheets, databases, and office software

• Ability to manage multiple priorities in a team environment

Why Join Us

At Achievement Centers for Children, you will be part of a mission driven organization making a meaningful impact every day. We are committed to fostering a collaborative, inclusive, and supportive environment where employees can grow and thrive.

Equal Opportunity Employer

Achievement Centers for Children is an Equal Opportunity Employer and is committed to creating an inclusive environment for all employees.